TURFLOOP LUTHERAN YOUTH LEAGUE

Youth Policy

Youth Policy
YOUTH POLICY
1. INTRODUCTION
As members of the ELCSA Turfloop congregation, the youth league is required to contribute and take part in all the activities of the congregation in order to develop leadership qualities and grow in responsibility within families and the community. Thus, the ELCSA Turfloop congregation youth league was established to strive for values of peace, justice, freedom and righteousness as embodied in the kingdom of God.
The main objective being to empower and develop the standard and quality of living in our communities, to contribute to the upliftment of the moral and spiritual values and development, and to provide guidance that will help our youth face future challenges with confidence. This is in line with our plan of broadening accountability and community support base, building organizational integrity, maximizing efficiency and strategic management capabilities of leadership of the league.

2. THE NAME OF THE LEAGUE.
The name of the league shall be "ELCSA Youth League Turfloop Congregation". This is in accordance with the rules and regulations stipulated in the ELCSA youth league constitution.

3. MEMBERSHIP
3.1 Membership shall be open to young people from 12 years upwards including those who are in confirmation or baptismal classes and after for a period of six(6) months new members shall be installed by a pastor.
3.2 All members shall be recorded in the secretariat book.
3.3 A parish affiliation fee of R20.00 is payable per annum.
3.4 For fundraising purposes, a monthly contribution fee of R5 will be required to cover all local costs and minor occasions excluding distant transport.
3.5 A uniform will be prescribed on certain observed days such as Holy communion, Parish/Circuit/Diocesan activities and any other specific accessions.
3.6 The prescribed uniform is black & white, with the ELCSA emblem. However, the ELCSA youth League T-shirt can also be prescribed in other occasions.
3.7 Each member shall receive the emblem of the League, which shall remain its property and all members shall be liable for its replacements in case of loss.

4. THE EXECUTIVE COMMITTEE
4.1 The executive committee shall consist of seven members and subcommittees shall be appointed for special activities. The executive committee shall be as follows:- Chairperson,Voice-Chairperson, Secretary, Assistant Secretary, treasurer; Subcommittees: Entertainment committee
Fundraising committee
Disciplinary committee
The youth organizer [Patron] shall be an ex-officio member in the committee

4.2 DUTIES OF THE EXECUTIVE COMMITTEE.

4.2.1 Chairperson
The chairperson of the congregation council and shall
4.2.1.1 Be responsible to the Pastor and the congregational council and shall co-operate with the Parish Youth Organiser.
4.2.1.2 Safeguard the property of the Youth League.
4.2.1.3 Head and direct all programmes of the League.
4.2.1.4 Keep order in all meetings of the League.
4.2.1.5 Be an ex-officio member of the Parish Youth League Executive Committee.
4.2.1.6 Convene all meetings of the Executive Committee.


4.2.2 Vice-chaiperson
The vice-chairperson shall:
4.2.2.1 Act as the chairperson in the chairperson’s absence.
4.2.2.2 Directly deal with the interests and concerns of the league members.
4.2.2.3 Report to the Executive Committee of the concerns of all league members.
4.2.2.4 Together with the chairperson make sure that the league runs smoothly, becoming involved in the well-being of league members.

4.2.3 General Secretary
The General Secretary shall:
4.2.3.1 Be responsible for recording minutes of all Executive Committee gatherings.
4.2.3.2 Facilitate office administration.
4.2.3.3 Be responsible for keepings records of all activities of the league.
4.2.3.4 Be responsible for giving reports in all youth general meetings.

4.2.4 Assistant Secretary
The Assistant Secretary shall:
4.2.4.1 Be responsible for facilitation of correspondences between the executive committee and league members.
4.2.4.2 Act as the secretary in the secretary’s absence.
4.2.4.3 Co-operate with the secretary in terms of minute recording.
4.2.4.4 Be responsible for keeping record of attendance of all members at all times.
4.2.4.5 Be responsible for external correspondences.

4.2.5 Treasurer
The Treasurer shall:
4.2.5.1 Be responsible for all financial records of the league.
4.2.5.2 Make available an annual financial statement to all members and stakeholders of the league.
4.2.5.3 To facilitate the collection of all the income.

4.2.6 Additional Members
The two additional members shall:
4.2.6.1 Assume the status of any executive committee member in his/her absence.
4.2.6.2 Assist in minute taking during executive and general meetings.
4.2.6.3 Assist all other executive members upon request.
4.2.6.4 Be very much involved in all activities that take place among youth members.
4.2.6.5 Should make it their responsibility to take care of the executive committee.

4.2.7 Entertainment Committee
The entertainment committee shall:
4.2.7.1 Be responsible for drawing all youth programmes on all weekly gatherings(Fridays).
4.2.7.2 Co-operate with the executive committee and youth members in drawing the youth programme.
4.2.7.3 Encourage full participation of all youth members.
4.2.7.4 Co-ordinate all choral-related activities of the league.
4.2.7.5 Co-ordinate other entertainment activities such drama, dancing, etc.
4.2.8 Fund-raising Committee
The Fund-raising committee shall:
4.2.8.1 Initiate and lead the fund-raising campaign for the League.
4.2.8.2 Together with the Assistant Secretary liaise with external dealings.

4.2.9 Disciplinary Committee
The disciplinary committee shall:
4.2.9.1 Make sure that youth members’ behavior is acceptable.
4.2.9.2 Hear and trail matters by nay member of the league against any member(s) who infringe(s) his/her rights.
4.2.9.3 Assist the chairperson in guarding property of the league.
4.2.9.4 Assist the executive members in keeping order in all meetings.
4.2.9.5 Consult with the vice-chairperson in taking immediate actions on youth members.
4.2.9.6 Co-operate with all other executive members.
4.2.9.7 Together with executive committee should ensure that the behavior of the youth members is acceptable.
4.2.9.8 Members of the youth league shall be taken in for a hearing should behave inappropriately during church services.

ATTENDANCE AND PUNCTUALITY
All members of the youth league shall:
5.1 Be punctual at all meetings of the youth league especially members of the executive committee.
5.2 Participate in all activities of the Congregation, Parish, Circuit, Diocese and ELCSA.
5.3 Meet regularly every Friday.
5.4 Indicate all apologies to the Disciplinary Committee beforehand.
5.5 Co-operate with the pastor, the youth organizer(patron) and the executive committee.
5.6 Try by all means to attend all funeral affecting fellow members of the league. However, financial contributions or condolences shall be collected should the funeral affect a league member or members of their immediate family[e.g. biological parents, brothers, sisters, or legal guardians].
5.7 All cell-phones shall be switched off during youth gatherings.

SUPREMACY OF THE POLICY
The policy shall be binding to all members of the youth league.

REVIEW AND AMENDMENTS.
This policy shall only be reviewed and amended in the youth annual general meeting.
February 1998

posted by Proudly South African @ 1:35 AM